- Holiday Menus
- Terms and Conditions
Terms and Conditions
Menu prices are quoted in Canadian Funds and are subject to change without notice; final menu prices are guaranteed no more than 30 days prior to an event.
Vegan: V | Vegetarian: VG | Nut Free: NF | Gluten Free: GF | Dairy Free: DF | Contains Dairy: D
Vegetarian (VEG) | Vegan (V) | Gluten-Free (GF) | Dairy-Free (DF) | Nut-Free (NF) | Contains Nuts (N) | Contains Dairy (D) | Kosher (K) | Halal (H)
The public performance of recorded music in conjunction with events such as receptions, conventions, exhibitions, or other similar events may be subject to certain legally mandated tariffs (which may change from time to time) based on capacity of the function room and the event activities.
SOCAN www.socan.ca (Tariff 8 – Music licensing fee collected for the Society of Composers, Authors and Music Publishers of Canada)
Re:Sound www.resound.ca (Tariff 5 – Royalties collected for Public Performance of Sound Recordings) fees. Fees collected are licensing fees and/or distributed as royalties to the original artist, and do not represent any revenue for the Hotel. Current fees are as follows:
Room Capacity 1-100 guests:
Events with Dancing: $44.13 SOCAN + $18.51 Re:Sound
Events without Dancing: $22.06 SOCAN + $9.25 Re:Sound
Room Capacity 101-300 guests:
Events with Dancing: $63.49 SOCAN + $26.63 Re:Sound
Events without Dancing: $31.72 + $13.30 Re:Sound
Signage may only be displayed directly outside your designed meeting/function room. We reserve the right to remove any displayed material that is deemed unsightly, untidy, or not of a professional nature. We do not permit any article(s) to be fastened to hotel property. The use of tacks, tape, nails, screws, bolts or any other item that may cause damage to floors, walls, ceilings, or hotel property is prohibited. The organizer is responsible for any damage by their invited guests or independent contractors during the time the premises are under their control.
All food and beverage functions are subject to a mandatory 18% service charge, of which 70% is a gratuity that is distributed to the Hotel’s servers and, as appropriate, other staff, and the remaining 30% is retained (and not distributed as wages, a tip or gratuity to the Hotel’s employees) entirely by the Hotel. The surcharge is subject to 5% percent federal tax, which may change from time to time without notice. If you or your attendees wish to provide an additional tip to the Hotel’s staff, please feel free to do so. The mandatory service charge will be posted to your Master Account.
Food and beverage, meeting and function room rental, in-house audio-visual services and service charges are subject to the following taxes:
- Goods & Services Tax (GST) 5%
- Provincial Liquor Tax 10%
- Provincial Sales Tax (PST) 7%
- Service Charge (taxable) 18%
- Food and Beverage (non-alcoholic) 5% (GST)
- Beverage (alcoholic) 15% (GST + Liquor Tax)
- Meeting & Function Room Rental 5% (GST)
- In-House Audio -Visual 12% (GST + PST)
Please note that all of the above service charges, taxes, fees, levies and/or assessments may change without notice.
Any events for persons under the age of 19 years must have 1 security officer per 100 guests, one of which must be female, for the duration of the event.
- Bartender: A complimentary bartender is provided for event bars. In the event that consumption falls short of $500 net revenue per bar, a charge of $100 per bar will apply
- Bar Cashier: $25 per hour, per cashier (4 hour minimum)
- Chef-attended cooking/carving stations: $80 per Chef (2 hour minimum)
- Changes to Room Setup on day of event which differ from those pre-arranged with the Catering Representative in advance of the event: $40 per hour (4 hour minimum)
We require the guaranteed number of guests attending the function in writing a minimum of 72 hours in advance of the event. This will be considered the minimum guarantee and may not be reduced. We will be prepared to set up to 5% above the guaranteed number of events for up to 200 persons and 2% for events with 200 persons or more. In the event that a guaranteed number has not been received by the Hotel, the number will be based on the previously discussed attendance or the actual number attending, whichever is greater.
Outside food and non-alcoholic and alcoholic beverages are not permitted to be brought into function rooms. All food and beverage served in function rooms must be provided by Fairmont Vancouver Airport, with the exception of Wedding Cakes, for which a cake cutting/serving fee will apply.
In accordance with B.C. liquor laws, all alcoholic beverages consumed in licensed areas must be purchased by the Hotel through the BC Liquor Distribution Branch. Liquor service is permitted from 11:00am and 1:00am (12:00am on Sundays and holidays). We reserve the right to refuse beverage service to individuals in accordance with “Serving it Right” and BCLB safe service regulations.
Fairmont Vancouver Airport is pleased to receive and aid in the handling of boxes and packages. Please prearrange any shipments directly with your Catering Representative. Due to limited storage facilities, we are unable to accept shipments any earlier than 2 days prior to your event. Please coordinate the pick-up of items immediately following your event.
All deliveries must be properly labeled with the name of the group, the group contact, hotel contact, number of boxes, function room name and date of your event. Deliveries must be made to our Receiving/Loading dock at the following address:
Fairmont Vancouver Airport,
3311 North Service Road,
Richmond BC, V7B 1X9
Should you require assistance with your boxes, packages or freight, a handling fee will be levied of $7.50 per box for transportation within the hotel. The Hotel will not receive or sign for C.O.D. shipments.
Fairmont Vancouver Airport is not responsible for damage to, or loss of, any articles on the premises during or following an event.